The Academic Administration Coordinator (Daily Organiser) is a unique dual-path role that may be appointed as either a Teaching Staff member (with a tenured POR) or as a Professional Services Staff (non-teaching) member, depending on the qualifications and background of the successful applicant.
If appointed as a Professional Services Staff member, the role will be full-time, operating on a term-time only basis.
About the Role
The Academic Administration Coordinator is responsible for efficient and effective coordination of relief staff from Year 7 to Year 12. The Academic Administration Coordinator plays a significant role in ensuring the smooth operation of the School through the allocation of teachers to classes on a daily basis to cover teachers that are absent. In addition, they support the Head of Academic Administration with the ongoing management of the School’s academic structures including timetables, rosters and schedules relating to day-to-day school academic operations, yard duty and key events.
Key Responsibilities include:
- Support the recruitment, selection and onboarding of Temporary Relief Teachers (TRT) staff, ensuring appropriate documentation, including but not limited to, current teachers registration details and First Aid certification, is provided and appropriately recorded and stored on the School’s Synergetic database.
- Ensure TRT staff are inducted and provided with location of rooms and School procedures, including but not limited to, logging onto the network, daily timetable and yard duty responsibilities.
- Maintain the TRT Information Handbook to ensure currency and applicability.
- Complete pay authorisations for TRT staff and forward this documentation to the Finance Office in line with fortnightly casual staff payroll timetable.
- Identify and communicate TRT staffing requirements in relation to subject teachers to the Deputy Principal and Heads of Department.
- Communicate the daily relief schedule to staff members involved via email, and other means, as appropriate.
- Ensure an efficient system is in place to appropriately and adequately cover teaching staff for all planned and unplanned absences within parameters outlined in school policy and TRT budget parameters.
- Receive and maintain accurate records of staff absences and relieving teachers ensuring that academic classes, pastoral care responsibilities and yard duties are covered.
- Arrange cover of reliefs using both internal and external staff, using professional judgement to ensure a fair and equitable approach is maintained, classes and other School activities are covered with an appropriate level of expertise and with consideration of staff loads.
- Answer any queries or concerns regarding relief allocation and escalate to the Deputy Principal, as required.
- Provide the administrative support to the Deputy Principal in their assessment of the suitability of prospective TRT staff.
- Support the Head of Academic Administration in the allocation of yard duties for ELC – Year 12 teaching staff, examination and NAPLAN testing schedules, and any other supervisory duties.
- Assist with regular reporting on staff teaching loads and lesson and campus distribution
About You
Applications are encouraged from both experienced educators and professional administrative staff with school operations experience.
Due to the unique nature of considering teaching and non-teaching candidates for this role, each application will be considered within the nature of their experience.
You will bring:
- Experience in an Academic Administration and/or Daily Organiser role within a School environment is essential.
- Demonstrated knowledge of rostering / timetabling skills.
- Experience using timetabling and / or rostering software.
- Current registration as a Teacher with the Teaching Registration Board of South Australia (if teaching).
- An aptitude for and the capacity to utilise various Information Technology and software programmes including but not limited to the Microsoft Office Suite.
Required for Employment (Prior to Commencement)
Find Your Place At Pembroke
At Pembroke, you’ll be part of a warm and collaborative school community that values relationships, initiative, and a shared commitment to learning. Whether in the classroom, on the sporting field, or behind the scenes, every role contributes to shaping the rich and inclusive culture of the School. With opportunities for professional growth, a strong sense of belonging, and a genuine appreciation for staff, Pembroke is a place where your work is seen, valued, and celebrated.
Read more in The Heart of Pembroke - Celebrating our Staff.
Pembroke School is a co-educational, non-denominational, day and boarding School from Early Learning Centre to Year 12. Renowned for academic excellence and a broad, inclusive program, Pembroke offers the South Australian Certificate of Education (SACE) and is also an International Baccalaureate World School, offering the IB Diploma Programme (IBDP) and Primary Years Programme (PYP).
Pembroke is a vibrant and exciting School catering for a diverse community of students. With over 1,700 students, the School offers a broad-ranging curriculum and an outstanding choice of co-curricular opportunities. The School employs over 300 permanent and fixed-term staff plus more than 150 casual employees.
Pembroke seeks to engage outstanding, diverse and well-qualified staff to work in our welcoming and open School. All staff work together to provide an environment that facilitates each student’s exploration of their potential, academic progress and personal welfare. Staff are encouraged to maintain a collaborative approach, a broad outlook within their respective field and a commitment to ongoing professional development and continuous improvement. Pembroke is a lively and fulfilling place to work.
Pembroke School is recognised as one of Australia’s leading International Baccalaureate schools, with the philosophy and principles of the IB deeply embedded in the life, history and strategic direction of the School. As one of the few schools in the nation to offer the International Baccalaureate Primary Years Programme (PYP) in the Junior School and the Diploma Programme (DP) in the Senior School, Pembroke has built a reputation as a destination school in South Australia for families seeking an internationally minded, future-focused education.
The School’s enduring commitment to inquiry, intercultural understanding, academic rigour and student agency reflects both the foundations upon which Pembroke was established and the aspirations articulated in its strategic vision. Through the IB framework, Pembroke empowers students to become thoughtful, compassionate and engaged global citizens, prepared to contribute meaningfully in an increasingly complex and interconnected world.
Central to this commitment is a strong culture of professional growth, with staff supported through high-quality International Baccalaureate training, collaborative practice and purposeful mentorship that fosters continual learning and leadership development across all stages of a teaching career.
How to Apply
Applications for this position close on Monday, 25 May 2026, at 9:00am.
- You are required to upload a CV and a cover letter (maximum 2 pages) identifying your interest in applying and what you could bring to the role.
- Your application should be addressed to the Principal, Mr Mark Staker.
- The School reserves the right to shortlist and interview candidates before the closing date. Early applications are strongly encouraged.
- For any enquiries regarding this position, please email talent@pembroke.sa.edu.au
- Please do not email your applications.
- Late applications and those submitted via external recruitment agencies will not be considered.
Pembroke School is an equal opportunity employer.
