Pembroke School is seeking an organised, proactive and service-focused Building and Grounds Administrator to support the smooth running of our busy, high-performing facilities environment. Working within a collaborative and hard-working team, this role is integral to ensuring our maintenance operations, contractor workflows and departmental systems run efficiently across our large and vibrant campus.
Pembroke School
Pembroke School is a co-educational, non-denominational, day and boarding School from Early Learning Centre to Year 12. Renowned for academic excellence and a broad, inclusive program, Pembroke offers the South Australian Certificate of Education (SACE) and is also an International Baccalaureate World School, offering the IB Diploma Programme (IBDP) and Primary Years Programme (PYP).
Pembroke is a vibrant and exciting School catering for a diverse community of students. With over 1,700 students, the School offers a broad-ranging curriculum and an outstanding choice of co-curricular opportunities. The School employs over 300 permanent and fixed-term staff plus more than 150 casual employees.
Pembroke seeks to engage outstanding, diverse and well-qualified staff to work in our welcoming and open School. All staff work together to provide an environment that facilitates each student’s exploration of their potential, academic progress and personal welfare. Staff are encouraged to maintain a collaborative approach, a broad outlook within their respective field and a commitment to ongoing professional development and continuous improvement. Pembroke is a lively and fulfilling place to work.
About the Role
The Building and Grounds Administrator provides high-level administrative, organisational and systems support across all aspects of the School’s maintenance and property operations. As the first point of contact for visitors, trades and internal stakeholders, the role ensures all interactions are managed professionally while supporting accurate record keeping, compliance processes, and facility management systems.
A major focus of this role will be supporting the continued development and implementation of our Facility Management System (FMS). As the School expands its digital capability, we are looking for someone who can confidently manage data, workflows and system inputs, and contribute to building efficient, reliable and contemporary operational platforms.
Key Responsibilities Include:
- Coordinating contractor access, documentation and compliance.
- Supporting the development, use and ongoing maintenance of the FMS and other asset systems.
- Maintaining departmental registers, schedules, SOPs and handbooks.
- Providing administrative support, including correspondence, data entry, and maintenance scheduling.
- Liaising with staff and external stakeholders regarding works, updates and safety requirements.
- Contributing to the continual improvement of processes, systems and administrative practices.
About You
You are highly organised, calm under pressure and confident working in a dynamic operational environment. You enjoy working with systems and data, and you bring strong digital capability that will support the School as we advance our Facility Management System (FMS) and related platforms. You build strong relationships, communicate clearly, and take pride in delivering accurate, reliable and service-driven administrative support.
You will bring:
- Experience in administrative coordination, ideally in facilities, building services or operations.
- Confidence working with digital systems, with experience in FMS, asset management or database platforms will be advantageous.
- Strong technical skills, including proficiency in Microsoft Office and the ability to learn new systems quickly.
- Excellent organisational and workflow management capabilities.
- Strong communication and interpersonal abilities, with a focus on stakeholder service.
- High attention to detail and disciplined record keeping.
- Initiative, adaptability and the ability to work independently and as part of a team.
Required for Employment
Find Your Place At Pembroke
At Pembroke, you’ll be part of a warm and collaborative school community that values relationships, initiative, and a shared commitment to learning. Whether in the classroom, on the sporting field, or behind the scenes, every role contributes to shaping the rich and inclusive culture of the School. With opportunities for professional growth, a strong sense of belonging, and a genuine appreciation for staff, Pembroke is a place where your work is seen, valued, and celebrated.
Read more in The Heart of Pembroke - Celebrating our Staff.
How to Apply
Applications for this position close on Monday, 26 January 2026, at 11:59 pm.
- All applications (CV and Cover Letter) should be addressed to the Principal, Mr Mark Staker.
- The School reserves the right to shortlist and interview candidates prior to the closing date. Early applications are strongly encouraged.
- For any enquiries regarding this position, please email talent@pembroke.sa.edu.au
- Please do not email your applications.
- Late applications and those submitted via external recruitment agencies will not be considered.
Pembroke School is an equal opportunity employer.
